The Ransom Center is a unique and enriching location for events. When considering space use requests,
the Ransom Center's top priority is to preserve and provide public access to the materials in its
collections. Here are answers to some frequently asked questions.
Who may reserve event spaces at the Ransom Center?
University of Texas departments and offices interested in hosting a reception, lecture, screening, or
meeting at the Ransom Center may submit a request form. Every space
reservation will require a University account number for payment. Non-University organizations may apply
for space use only if they have a University sponsor.
What types of spaces are available?
For photos and capacities of meeting rooms and reception spaces available for University use, please
see rental spaces and fees.
Does submitting the request guarantee my reservation?
No, the request must be approved by Ransom Center staff. You will receive an email approving or denying
your request within two weeks of submission. You must respond to this email to confirm your reservation.
Will the Ransom Center close to accommodate my event?
The first and second floors are open to the public during regular business hours. The galleries will
remain open during operating hours: Tuesday through Friday, 10 a.m. to 5 p.m., and Saturday and Sunday, noon to 5 p.m. The galleries remain open during after-hours rental events pending prior approval.
Does the Ransom Center provide tables, chairs, and linens for receptions or dinners?
No, the Center does not provide tables, chairs, or linens for public use. If required, please request
these items from your caterer or through the University. You or your caterer will be required to set up
and take down any furniture you request for the event. The University of Texas Facilities Division
provides event support for
faculty and staff. The Center can provide a limited number of chairs and tables strictly as stage
furniture in the Prothro Theater. You are encouraged to visit in advance of your event to confirm that
the furniture provided will meet your needs.
Are food and beverages permitted?
Food and beverages are permitted in certain spaces available for University use with the exception of
gallery spaces, second-floor seminar rooms and the Prothro Theater. Alcohol may be served if the
sponsoring department obtains the necessary permission from the Provost's Office. If alcohol will be
served, your caterer must provide a TABC-certified bartender to staff the event. Please see the
University of Texas alcohol policies for more information.
If food is being served, a licensed, professional catering company must be hired. These caterers
have previously worked events at the Ransom Center:
Bespoke Food LLC
O's Campus Café
Spoon & Co
Word of Mouth
Mountain Laurel Floral
Are there any restrictions on activities, decorations, or personal that may be brought in?
Balloons, candles, and/or confetti are not permitted inside the Ransom Center. No signage or paper may
be taped on any wall. Floral arrangements are acceptable. Live music is acceptable in certain areas.
Please contact Events
for more information. The Ransom Center restricts the type of personal belongings that may be brought
into galleries, teaching spaces and the Reading and Viewing Room. For details, see the Reading and Viewing Room
Guidelines, and Materials Use Policy.
Storage of handguns is not allowed in Ransom Center lockers or other areas. For questions concerning
concealed carry on campus, please refer to the University Handbook of Operating
Procedures, and the Campus Carry
Can I change my request after it has been approved?
Any desired changes in start/end time, required equipment, or location within the Ransom Center must be
submitted for review no later than three (3) weeks before the scheduled event. The Ransom Center does
not guarantee the accommodation of any additional request (even when made three weeks prior) aside from
those listed and approved on the original request.
What is your cancellation policy?
Organizations canceling an event with less than one-week notice will be charged any applicable fees
(including guard and custodian fees) that the Ransom Center incurs on their behalf.
What if the University closes?
If the University officially closes due to inclement weather or emergency, any events scheduled will be
cancelled. The Ransom Center will work with organizations to reschedule events (if feasible) in a timely
Can my reservation be cancelled by the Ransom Center?
The Ransom Center reserves the right to cancel a reservation if the President of the University or the
Director of the Ransom Center schedules a conflicting event.